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Each member has one official personnel file that is maintained in
the Human Services office.
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Access to personnel file shall be during regular business hours to
the employee and/or representative upon request to the Human
Resources Director or designee. The file will be reviewed in the
presence of the HR Director or designee and may not leave the
College’s offices.
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Union members shall be informed of any complaint towards them from
anyone that becomes a matter of record.
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Anonymous information may not be included in the bargaining member’s
file nor may they become a matter of record. Upon request,
bargaining members have the right to view their personnel file and
may have union representation with them at that time.
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Bargaining unit members have the right to dispute information in
their personnel file and may also request in writing that such
disputed documents be removed. When such a challenge is made, an
investigation will be conducted by the VP of Learning or designee.
Any information that cannot be validated or is deemed inaccurate by
the College will be removed.
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If it is determined that the disputed information should not be
removed, the bargaining unit member may then place in the file a
written statement of position and protest of the disputed
information.
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Costs of copying of any personnel file information may be charged to
the bargaining unit member.
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