Section 11.01 There will be established and maintained one official personnel file on each bargaining unit

member. This file will be maintained in the Office of Human Resources.

Section 11.02 Access to the official personnel file shall be available during regular business hours to the

employee and/or representative upon request to the Director of the Office of Human Resources or designee. The

review of such personnel file shall be in the presence of the Director of the Office of Human Resources or designee.

Neither the file nor any part thereof shall be removed from the College's offices.

Section 11.03 Bargaining unit members shall be informed of any complaint by a student or member of the public

which is directed toward them and which will become a matter of record.

Section 11.04 Anonymous letters or materials shall not be placed in the bargaining unit member's file nor shall

they be made a matter of record. Each bargaining unit member shall have the right, upon request, to review the

contents of the personnel file. A representative of the Union may, at the bargaining unit member's request

accompany the member to such a review.

Section 11.05 Each member of the bargaining unit shall have the right to dispute the accuracy, relevancy,

timeliness or completeness of information contained in the file. Each member of the bargaining unit shall also have

the right to request in writing that such disputed materials be removed from the file. Such a request shall

specifically identify the material objected to and the basis of the dispute. When such a challenge is made, a

reasonable investigation of the disputed information shall be conducted by the Vice President for Learning or

designee. Any information which cannot be verified or is found to be inaccurate by the College will be deleted.

Section 11.06 Should it be determined that the disputed information should not be removed, the disputant will be

permitted to include in the file a written statement of position and a notation that the disputant protests that the

disputed information is inaccurate, irrelevant, or incomplete.

Section 11.07 A unit member may be charged actual cost for any copies of materials placed in or requested from

the personnel file.