Section 9.01 Introduction

The College and NCSFA-AAUP desire to have evaluation procedures accurately communicated and consistently

applied. The process of evaluating full-time faculty members is the responsibility of full-time faculty, academic

divisions (e.g., Academic Dean), and the Vice President for Learning. Faculty members shall be evaluated on the

basis of criteria established and maintained by the Faculty Caucus. The policy and forms to be followed by the

College in making evaluations shall be published in the Faculty Handbook and distributed to the Faculty.

Section 9.02 Probationary Contracts

  (a) The first three years of employment will be considered a probationary period. Recommendation regarding

renewal of a probationary faculty's contract will be made by the Dean to the Vice President for Learning.

The retention or release of probationary faculty is at the discretion of the College and is not subject to the

grievance procedure provided Section 9.02 of this article has been substantially followed. Notice of nonrenewal

of contract must be received by the probationary faculty no later than 45 days preceding the

expiration of the current probationary contract. All probationary contracts will be one year in length (either

nine or twelve months).

  (b) If a new faculty member is first employed under a contract of less than one full academic year,

probationary status will not be offered until the faculty member receives a regular academic year faculty

appointment, unless waived by the Vice President for Learning

  (c) In case of a probationary faculty who is not performing satisfactorily but shows improvement, the Dean

may recommend to the Vice President for Learning that the probationary period be extended for one

additional year. The same procedures as above shall then apply for that year. The probationary period shall

not last more than four years.

Section 9.03 Evaluation of Probationary Faculty

  (a) During this time, the Dean or designee will administer the "Student Evaluation of Instruction" forms in all

the faculty member's classes each quarter during the first probationary contract year and at least one quarter

per year for the remaining contract years of probation. The results will be shared with the faculty member

in a composite format to be used as necessary for the improvement of teaching. The Dean or designee may

also administer these forms in other quarters.

  (b) There will be at least one classroom and/or laboratory and/or clinical observation per quarter by the Dean

or designee for the first probationary contract year and at least one per year for the remaining contract years

of probation. In addition, the Divisional Dean or designee or the probationary faculty member may ask a

non-probationary faculty member to observe and complete the "Classroom Observation" form. This nonprobationary

faculty member must be mutually acceptable to the probationary faculty member and the

Dean or designee. Each observation will be followed by a written evaluation using the "Classroom

Observation" form and a conference between the observer, the Dean or designee, and the probationary

faculty member. The "Classroom Observation" form will include space for the probationary faculty

member's comments and will be signed by the observer, the Dean or designee, and the probationary faculty

member, with a copy for each. Methods for teaching improvement, as noted on the "Classroom

Observation" form, will be determined as necessary in a cooperative manner and implemented as quickly

as possible by the probationary faculty member. Methods for teaching improvement will be in writing and

will be signed by the observer, the Dean or designee, and the probationary faculty member, with a copy for

each.

  (c) The "Supervisor's Evaluation of Faculty Performance" form will include information from the "Student

Evaluation of Instruction", classroom observation, and input from program director and/or chair. The

"Supervisor's Evaluation of Faculty Performance" form will provide methods of teaching improvement and

a professional development plan if necessary, as well as, goals for the following academic year, and

determination of continued employment. Space will be provided for the probationary instructor's

comments, and will be signed by the Dean, probationary instructor, and Vice President for Learning.

Probationary instructor will receive a copy of the student evaluation of instruction, classroom observation,

and "Supervisor's Evaluation of Faculty Performance". The Vice President for Learning will forward final

documents to Human Resources.

Section 9.04 Non-Probationary Faculty

  (a) All subsequent years of employment after the probationary period will be considered non-probationary.

Non-probationary faculty will receive three-year contracts.

  (b) Any recommendation to non-renew a non-probationary faculty's contract will be made by the Dean to the

Vice President for Learning. Such non-renewal must be based on just cause. Notice of non-renewal of

contract must be received by the non-probationary faculty no later than 90 days preceding the expiration of

their current contract. It is expected that Section 9.05 of this article will substantially be followed.

Section 9.05 Evaluation of Non-Probationary Faculty

  (a) The Dean or designee will administer "Student Evaluation of Instruction" forms in all the faculty member's

classes at least one quarter per 3-year contract. The results will be shared with the faculty member in a

composite format to be used as necessary for the improvement of teaching. The Dean or designee may also

administer these forms in other quarters.

  (b) During the year immediately preceding the notification date for renewal or non-renewal of the faculty

member's contract, there will be at least one classroom and/or laboratory and/or clinical observation by

either the Dean or designee or another non-probationary faculty member designated by the Dean or

designee. (Observations may also occur during other times if determined to be necessary by the Dean or

designee or the Vice President for Learning, or if requested by the non-probationary faculty member). The

observed non-probationary faculty member may also ask a fellow non-probationary faculty member to

conduct an observation. Each observing non-probationary faculty member must be mutually acceptable to

the observed non-probationary faculty member and the Dean or designee. Each observation will be

followed by a written evaluation using the "Classroom Observation" form and a conference between the

observer, the Dean or designee, and the non-probationary faculty member. The "Classroom Observation"

form will include space for the observed non-probationary faculty member's comments and must be signed

by the observer, the Dean or designee, and the observed non-probationary faculty member, with a copy for

each. Methods for teaching improvement, as noted on the "Classroom Observation" form, will be

determined as necessary in a cooperative manner and implemented as quickly as possible by the nonprobationary

faculty member. Methods for teaching improvement will be in writing and will be signed by

the observer, the Dean or designee, and the non-probationary faculty member, with a copy for each.

  (c) The "Supervisor's Evaluation of Faculty Performance" form will include information from the "Student

Evaluation of Instruction," classroom observation, and input from program director and/or chair. The

"Supervisor's Evaluation of Faculty Performance" form will provide methods of teaching improvement and

a professional development plan if necessary, as well as goals for the following academic year, and

determination of continued employment. Space will be provided for the non-probationary instructor's

comments, and will be signed by the Dean/Chair, non-probationary instructor, and Vice President for

Learning. Non-probationary instructor will receive a copy of the "Student Evaluation of Instruction,"

classroom observation, and "Supervisor's Evaluation of Faculty Performance." The Vice President for

Learning will forward final documents to Human Resources.

  (d) Any recommendation not to renew a non-probationary faculty member's contract will be made by the

Divisional Dean to the Vice President for Learning. Clear documentation must be provided showing that

the non-probationary faculty member has been performing unsatisfactorily the duties as outlined in the

faculty handbook, faculty position description, and Article XXI, Faculty Workload, of this agreement, has

been advised of the situation, has been given assistance and adequate time to improve, and has failed or

refused to do so. Notice of non-renewal of contract must be received by the non-probationary faculty

member no later than 90 days preceding the expiration of the current contract.

  (e) If the Vice President for Learning has sufficient documentation to not renew a non-probationary faculty

member but has seen last minute evidence of improvement and would like to give the faculty member a

final chance, the Vice President will, on or before 90 days prior to the contract expiration with the faculty

member's knowledge and written acceptance, postpone the decision regarding renewal of contract until 45

days prior to the contract expiration. On or before this date, the faculty member will be notified as to the

status of employment. If the faculty member's contract is renewed, it will be on a probationary status for

one year at which time the faculty member will either be returned to non-probationary status or nonrenewed.

Section 9.06 Voluntary Separation of Employment

  (a) Faculty members will notify the College upon voluntary termination of employment. They will give notice

in writing of their intent to resign to the Vice President for Learning with a copy to the Dean, no less than

three months before the termination of services.

Section 9.07 Evaluation Policy/Forms

  (a) The current evaluation policy and forms identified in this article will remain in place until such time as the

Faculty Caucus and Administration mutually agree to new policy or forms.